Record Management using sphinx course

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We are proud to offer this course in a variety of training formats to suit your needs. We use the highest quality learning facilities to make sure your experience is as comfortable as possible. Our face to face calendar allows you to choose any classroom course of your choice to be delivered at any venue of your choice - offering you the ultimate in convenience and value for money.

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In today's digital age, managing records efficiently and effectively is crucial for organizations of all sizes and industries. This comprehensive course is designed to empower participants with the knowledge and skills necessary to leverage Sphinx, an open-source search engine, for your records management needs. Sphinx is renowned for its speed, scalability, and flexibility, making it an ideal choice for organizations seeking to enhance their records management systems.

Participants will learn how to set up Sphinx, import and index records, perform complex searches, implement security controls, integrate Sphinx with other systems, optimize its performance, and maintain a robust records management solution. It will equip participants with the tools and expertise needed to transform your organization's records management processes.


10 days

Who Should Attend:

Record Managers, Archivists, Librarians, Database administrators, IT professionals anyone else who is responsible for managing records and anyone interested in learning how to use Sphinx to create and manage records

Course Level:

Course Objectives

Upon completion of this course, you will be able to:

  • Understand the basic concepts of record management
  • Design and implement a record management system using Sphinx
  • Create and manage records using Sphinx
  • Generate documentation for your record management system

Course Outline

Module 1: Introduction to Sphinx and Records Management

  • What is record management and What is Sphinx?
  • The benefits of record management using Sphinx
  • Record management lifecycles
  • Types of records

Module 2: Using Sphinx for Record Management

  • Introduction to Sphinx
  • Case studies: Example of Real-world application.
  • Creating a Sphinx project
  • Adding content to your Sphinx project
  • Generating documentation

Module 3: Designing and Implementing a Record Management System using Sphinx

  • Sphinx installation
  • Configuration files and settings
  • Indexing and storage options
  • Identifying your record management requirements
  • Designing your record management system
  • Implementing your record management system using Sphinx

Module 4: Creating and Managing Records using Sphinx

  • Creating records
  • Editing records
  • Deleting records
  • Data sources and formats

Module 5: Searching and Querying Records

  • Basic search queries with Sphinx
  • Advanced search features
  • Full-text search and relevance ranking

Module 6: Integration, Optimization, and Maintenance

  • Integrating Sphinx with your applications
  • Performance tuning and optimization techniques
  • Monitoring and maintaining a Sphinx-based records system
  • Troubleshooting common issues

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Course Administration Details:


The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.


Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).


The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.


Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:[email protected] or [email protected]

Mobile: +254 715 077 817/+250789621067


This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 715 077 817/+250789621067

Mobile: +254 792516000+254 792516010 , +250789621067 ,or mail [email protected] or [email protected]


Payment should be transferred to IRES account through bank on or before start of the course.

Send proof of payment to [email protected] or [email protected]

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