INTRODUCTION
There is increasing demand from multilateral agencies, funding bodies as well as boards of private companies for a strong demonstration that projects are being monitored and evaluated effectively.
Effective project monitoring allows a project team to make appropriate decisions on a day-to-day basis and ensures that projects are carried out as planned and modified when necessary.
Successful programs and projects begin from a pre-planned series of activities and events. However, things rarely work out exactly as planned. Managers must therefore periodically monitor selected indicators and measure performance during implementation so they can make timely adjustments where necessary, as well as subsequently determine the extent to which the program or project achieved its objectives.
DURATION
5 days
LEARNING OBJECTIVES
To introduce the project cycle and identify the issues necessary for planning
Understand the concept of effective project monitoring and evaluation
Understand strategies and techniques for monitoring and evaluating projects
Prepare monitoring and evaluation systems & plans
Implement the monitoring and evaluation systems & plans
To use Microsoft Project Software for Project Planning and Monitoring
To prepare evaluation designs and how to document change
To produced and shared reports with stakeholders
TOPICS TO BE COVERED
Day 1
Project Management Framework / Project Management Overview
What’s Project Management?
What’s a Project?
Operations/Programs/Portfolios/Subprojects
The Project Management Office
Progressive Elaboration vs Scope Creep
The Triple Constraint
Ten Knowledge Areas
Environmental & Organizational Influences
Project Stakeholders
Project Life Cycle & Phases
Project Management Processes
Initiating Processes
Planning Processes
Executing Processing
Monitoring & Controlling Processes
Closing Processes
Change, Deliverable & Information Flow
Project Success Factors
Introduction to monitoring & evaluation
An overview of Monitoring, Control and Evaluation
Key concepts of Monitoring and Evaluation
Planning for M&E in a project implementation
The concept of effective Project M&E & Results-Based Management (RBM)
Framework for effective M&E
Setting up an M&E system
steps involved in designing an effective M&E system
Understanding Results-Based Management (RBM)
Why use RBM?
Day 2
Setting project objectives & targets that facilitates effective M&E
The Essentials of Defining Your Project
SMART goals
Priority setting
Considering resources and common goods
Participatory indicator selection and target setting
Project cycle and project planning
Understanding the difficulties inherent in project management
Defining project parameters
Organizing the project’s human resources
Identifying who is needed for the project
Enumerating what is at stake to leverage shared points of interest
Negotiating for and scheduling the necessary resources
Day 3
The logical framework as a project design/M&E tool
Historical origin
Components of the Log Frame
The logical framework as the Basic tool for the Design of Monitoring and Evaluation systems
Tools, methods and approaches for facilitating M&E
Building monitoring and evaluation teams with defined roles and strong capabilities
Baseline surveys and role in bench marking
Setting Project Milestones
Performance Indicators
Quantitative Indicators
Qualitative Indicators
Tools, methods and approaches for facilitating M&E
Tools for Data collection, processing, analysis
Demonstrating leadership &communicating effectively to motivate those involved
Tracking the project’s progress and identifying departures from initial goals
Promoting the cooperation of project participants
Group assignment
Participants break into groups to work on group assignment
Group presenters present findings
Results-based & participatory M&E
Why participatory community monitoring and evaluation?
Aim of participatory monitoring and evaluation (pme)
Steps in participatory monitoring and evaluation (PME)
Day 4
Use of MS Project as a project management and monitoring tool
Overview of MS Project
Role of MS Project in planning
Working with MS Project
Day 5
Evaluations, learning and improvement
Understanding project Implementation
Assessing project evaluability
Evaluation types & designs
Quantitative evaluations
Qualitative evaluations
Communicating and Reporting M&E finding
Audience analysis
Identifying reporting needs
Type of reports
Writing Monitoring and Evaluation reports
Dissemination of Monitoring and Evaluation results
Practical group exercises
Choose a project of preference, design for implementation, fit monitoring & evaluation plan, & any other tasks.
Groups Present Final Results
Demonstrate how Monitoring & Evaluation will be conducted in their chosen project
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# | Job Title | Organisation | Country |
---|---|---|---|
1 | SOCIAL SCIENTIST | FREE AGENT | Tanzania, United Republic of |
2 | Ministry of Urban and Infrastructure Development Ethiopia . | Ethiopia | |
3 | Tutor | The Lutheran World Federation | Kenya |
4 | Product manager | AMPATH Kenya | Kenya |
5 | Senior Technical Assistant | Agriculture and Food Authority | Kenya |