Project Management, Monitoring and Evaluation with MS Project Course


INTRODUCTION

There is increasing demand from multilateral agencies, funding bodies as well as boards of private companies for a strong demonstration that projects are being monitored and evaluated effectively.

Effective project monitoring allows a project team to make appropriate decisions on a day-to-day basis and ensures that projects are carried out as planned and modified when necessary.

Successful programs and projects begin from a pre-planned series of activities and events. However, things rarely work out exactly as planned. Managers must therefore periodically monitor selected indicators and measure performance during implementation so they can make timely adjustments where necessary, as well as subsequently determine the extent to which the program or project achieved its objectives.

DURATION

5 Days

COURSE OBJECTIVES

  • To introduce the project cycle and identify the issues necessary for planning
  • Understand the concept of effective project monitoring and evaluation
  • Understand strategies and techniques for monitoring and evaluating projects
  • Prepare monitoring and evaluation systems & plans
  • Implement the monitoring and evaluation systems & plans
  • To use Microsoft Project Software for Project Planning and Monitoring
  • To prepare evaluation designs and how to document change
  • To produced and shared reports with stakeholders

COURSE OUTLINE

Day 1

Project Management Framework / Project Management Overview

  • What’s Project Management?
  • What’s a Project?
  • Operations/Programs/Portfolios/Subprojects
  • The Project Management Office
  • Progressive Elaboration vs Scope Creep
  • The Triple Constraint
  • Ten Knowledge Areas
  • Environmental & Organizational Influences
  • Project Stakeholders
  • Project Life Cycle & Phases

Project Management Processes

  • Initiating Processes
  • Planning Processes
  • Executing Processing
  • Monitoring & Controlling Processes
  • Closing Processes
  • Change, Deliverable & Information Flow
  • Project Success Factors

Introduction to monitoring & evaluation

  • An overview of Monitoring, Control and Evaluation
  • Key concepts of Monitoring and Evaluation
  • Planning for M&E in a project implementation

The concept of effective Project M&E & Results-Based Management (RBM)

  • Framework for effective M&E
  • Setting up an M&E system
  • steps involved in designing an effective M&E system
  • Understanding Results-Based Management (RBM)
  • Why use RBM?

Day 2

Setting project objectives & targets that facilitates effective M&E

  • The Essentials of Defining Your Project
  • SMART goals
  • Priority setting
  • Considering resources and common goods
  • Participatory indicator selection and target setting

Project cycle and project planning 

  • Understanding the difficulties inherent in project management
  • Defining project parameters

Organizing the project’s human resources

  • Identifying who is needed for the project
  • Enumerating what is at stake to leverage shared points of interest
  • Negotiating for and scheduling the necessary resources

Day 3

The logical framework as a project design/M&E tool

  • Historical origin
  • Components of the Log Frame
  • The logical framework as the Basic tool for the Design of Monitoring and Evaluation systems

Tools, methods and approaches for facilitating M&E

  • Building monitoring and evaluation teams with defined roles and strong capabilities
  • Baseline surveys and role in bench marking
  • Setting Project Milestones
  • Performance Indicators
  • Quantitative Indicators
  • Qualitative Indicators

Tools, methods and approaches for facilitating M&E

  • Tools for  Data collection, processing, analysis
  • Demonstrating leadership &communicating effectively to motivate those involved
  • Tracking the project’s progress and identifying departures from initial goals
  • Promoting the cooperation of project participants
  • Group assignment
  • Participants break into groups to work on group assignment
  • Group presenters present findings

Results-based & participatory M&E

  • Why participatory community monitoring and evaluation?
  • Aim of participatory monitoring and evaluation (pme)
  • Steps in participatory monitoring and evaluation (PME)

Day 4

Use of MS Project as a project management and monitoring tool

  • Overview of MS Project
  • Role of MS Project in planning
  • Working with MS Project

Day 5

Evaluations, learning and improvement

  • Understanding project Implementation
  • Assessing project evaluability
  • Evaluation types & designs
  • Quantitative evaluations
  • Qualitative evaluations

Communicating and Reporting M&E finding

  • Audience analysis
  • Identifying reporting needs
  • Type of reports
  • Writing Monitoring and Evaluation reports
  • Dissemination of Monitoring and Evaluation results

Practical group exercises

  • Choose a project of preference, design for implementation, fit monitoring & evaluation plan, & any other tasks.
  • Groups Present Final Results
  • Demonstrate how Monitoring & Evaluation will be conducted in their chosen project

Enroll for this Course

We are proud to offer this course in a variety of training formats to suit your needs.

IRES

Enroll for a Face-to-Face (In-Person) Class

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Join a scheduled class with a live instructor and other delegates.

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Keep track of your own progression throughout your course and ensure continuous improvement.

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Benefits of Taking a Course at IRES

LEARN

Our courses are carefully curated to keep you abreast of latest industry trends, technological advancements, and best practices. We employ a variety of teaching methodologies, including hands-on workshops, case studies, and interactive sessions, all aimed at fostering an engaging and effective learning environment. Our expert instructors bring a wealth of knowledge and real-world experience, providing our clients with insights that can be immediately applied in their professional lives.

NETWORK

Our courses serve as a vibrant platform for professionals to connect and engage with a diverse community of peers, industry leaders, and experts. By participating in our programs, you gain access to an invaluable network that spans across various sectors and geographical boundaries. This networking aspect is not just about forming professional relationships; it's about creating a supportive ecosystem where ideas, opportunities, and collaborations can flourish.

GROW

Our courses are designed to challenge and inspire professionals to step out of their comfort zones and explore new horizons. Through a combination of theoretical knowledge and practical application, our programs help professionals refine their existing skills and acquire new ones, making them more versatile and competitive.

FAQs & Course Administration Details:

This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on Phone: +254 715 077 817 or Email: [email protected].
The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
Payment should be transferred to IRES account through bank on or before start of the course. Send proof of payment to [email protected].
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer. Email: [email protected] Phone: +254 715 077 817.

Who else has taken this course?


# Job Title Organisation Country
1 Program Specialist One Eearth Future organization Somalia
2 Kenya Electricity Generating Company - KENGEN Kenya
3 Tanzania Airports Authority Kenya