Office Management and Effective Administration Skills Course


Course Cover

Register for this course

We are proud to offer this course in a variety of training formats to suit your needs. We use the highest quality learning facilities to make sure your experience is as comfortable as possible. Our face to face calendar allows you to choose any classroom course of your choice to be delivered at any venue of your choice - offering you the ultimate in convenience and value for money.


June 2024

Code Date Duration Location Fee Action
OMA001 24 Jun 2024 - 28 Jun 2024 5 days Nakuru, Kenya KES 84,000 | $1,100 Register
OMA001 24 Jun 2024 - 28 Jun 2024 5 days Pretoria, South Africa $2,400 Register
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].

June 2024

Date
Duration
Location
Fee
Action
24 Jun - 28 Jun 2024
5 days
Nakuru
KES 84,000 $1,100
24 Jun - 28 Jun 2024
5 days
Pretoria
$2,400
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].


Introduction

Office Management & Effective Administration Skills training course deals with in-depth knowledge of how to develop the personal strengths and attitudes required in operating an efficient office or supporting team. It is designed to increase the skills of Senior Support Personnel or Middle Management across a range of disciplines, identify and examine the key components of the role and within each element build up a range of approaches and techniques for operating an efficient office or support team.

Duration

5 Days

Who Should Attend

Executive Secretaries, Senior Secretaries and Personal Assistants working for the Chief Executive, Heads of Departments and their Deputies, Secretaries, administrative assistants, Office Managers, Coordinators, must undertake this training program. Individuals who want to learn new skills in administration, multi-tasking, and interpersonal skills should enroll for this course.


Course Level:

Course Objectives

  • Actively review and recommend improvements to organizational systems, processes and procedures
  • Touch on themes such as communication, behavioral and technical competencies, interpersonal skills, business correspondence, systems and procedures, quality, customer service excellence, workflow, supervision and productivity, etc.
  • Gain insights into the core responsibilities of administrators, learn how to prioritise and cope with multiple tasks
  • Learn how to value role in an organization and experience greater job satisfaction
  • Learn how to improve their communication skills to enhance their relationships
  • Learn how to analyze task, individual, decision options and solving problems for efficiency and effectiveness of the organization
  • Be able to develop office procedures, critical thinking abilities and communication skills for greater efficiency and effectiveness 
  • Be able to build an approach that suits their own individual style and workplace
  • Increase productivity and effectiveness by prioritising and making continuous improvements
  • Learn how to develop and manage self-thoughts and feelings for improve self-confidence 
  • Learn how to be assertive and therefore more effective in the workplace

Course Outline

Module 1 - Office Management

  • What is the Office Management Professional’s place, role and objectives in the organization?
  • How the organization’s culture depends on the image/role of the Office Management Professional
  • Employee code of ethics and employee proprietary agreements
  • Changing codes of supervision/corrective action
  • Authority vs behavioral, administrative and technical responsibilities
  • Managing administrative performance and the processes required
  • Objective setting and maintaining standards

Essential Administrative Skills

  • Harnessing the power of the mind – through Mind Mapping Techniques
  • Right brain/left brain theory
  • Managing larger projects to meet deadlines
  • Planning skills – using a Gannt chart to chart work progress
  • Problem solving techniques
  • Becoming more proactive
  • Decision Making tools
  • Managing meetings effectively
  • Keeping minutes of meetings
  • Working with more than one manager

Module 2 - Communication: Its Power, Components and Levels

  • The New Administrative Role in Impacting Organizational Performance
  • Performance Appraisal
  • How Administrators can build Competitive Edge Departments
  • What Administrators Need to Know
  • How to Reshape and Rebalance the New Administration Function KPIs etc.

Vital Communication Skills

  • Common communication mistakes
  • Different styles of communication
  • Communicating with Confidence
  • Learning to be more assertive
  • Win-win conflict resolution
  • The most effective way to say no
  • Understanding and using body language
  • Understanding gender differences in communication

 Module 3 -Interpersonal Skills

  • Influencing, persuading and communicating decisions to ensure the organization listen and acts
  • Presentation skills
  • Managing diversity

 Developing as a professional

  • Listening skills – seeking to understand before being understood
  • Creating a professional image
  • Overcoming the fear of public speaking
  • Learn the essentials of planning a presentation
  • How to hold the attention of a group

Module 4 - Organizational Behavioral and Technical Competence Effectiveness

  • Measuring how things are done as well as what they should achieve
  • Role in challenge and inspiring others to meet ambitious goals which deliver exceptional performance
  • Role in helping individuals take responsibility for making the organization deliver value
  • Role in helping the organization see the world through the eyes of its (internal/external) customers
  • Role in enhancing productivity and reducing conflict/lost time
  • Role in protecting and enhancing business reputation

 Implementation/Administration Guidelines

  • Role in creating links between organizational strategy and administration goals and their implementation
  • Role in creating a partnership with management that turns strategies into results
  • Role in helping management understand the human capital dimension of each of the organization’s key business priorities

Module 5 - Self-Empowerment and Self-Management

  • Understanding the main causes of stress
  • How to build self-confidence and strength the ability to respond to difficult situations
  • How to relax and refresh the mind and body
  • The signs, symptoms, causes and triggers to stress
  • Why stress is a powerful messenger
  • How to break the vicious cycle of stressful thinking
  • The essential skills of emotional intelligence
  • Using emotional intelligence at work
  • Transforming fear and negativity and reactive-ness
  • Becoming a more proactive, responsible and self-aware person
  • Effective Time Management

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Course Administration Details:

Training Methodology

This instructor led training is delivered using a blended learning approach and comprises presentations, guided sessions of practical exercise, web-based tutorials group work and question and answer sessions. Our facilitators are experts with years of experience, working as professionals and trainers in these fields.

All facilitation and course materials will be offered in English hence participants should be reasonably proficient in English.

Accreditation

Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).

Training venue

The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch.

All participants will additionally cater to their, travel expenses, visa application, insurance, and other personal expenses.

Accommodation and Airport Pickup

Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:[email protected].  

Mob: +254 715 077 817

Tailor-Made

This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

Kenya : Tel: +254 715 077 817 or  Email: [email protected] 

Rwanda: Tel: +250 789 621 067 or Email: [email protected] 

Payment

Payment should be transferred to IRES account through bank on or before the start date 

Send proof of payment to [email protected]


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# Job Title Organisation Country
1 Principal Assistant Office Administrator USAID AMPATH UZIMA Kenya
2
3 OFFICE ASSISTANT USAID AMPATH UZIMA Kenya

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