Introduction
Records Management is the management of information resources in a manner that makes information easily accessible, securely protected, stored and disposed of when no longer required for administrative purposes. Records management controls the creation, maintenance, use and disposal of records. This comprehensive course has been meticulously designed to empower HR professionals with the knowledge and skills needed to navigate the complexities of record-keeping, ensuring compliance, confidentiality, and operational efficiency.
Duration
5days
Who should attend?
- HR Managers and Directors
- HR Officers
- Records Managers
- Compliance Officers
- Data Protection Officers
- Administrators responsible for employee records
Course Level:
Course objectives:
By the end of the course, participants will have:
- Understand the importance of HR Records Management and its impact on organizational success.
- Learn practical techniques for creating, organizing, and maintaining various types of HR records.
- To safeguard sensitive employee data, hone your abilities in data security, access control, and confidentiality.
- Learn the skills of efficiently retrieving records, preparing for audits, and handling record requests.
- Explore emerging ideas and technology driving the future of HR Records Management.
Course Outline
Module 1: Introduction to HR Record Management
- Overview of HR Records Management
- Importance of HR Records Management
- Types of HR records
- Best practices in HR Records Management
Module 2: Management of HR Records: Creating and Organizing
- Document creation and capture
- Data entry standards and guidelines
- Naming conventions and file structures
- Electronic vs. paper records
- Storage solutions: on-premise and cloud-based
- Record classification and categorization
Module 3: Management of HR Records: Maintenance and Update
- Regular updates and data maintenance
- Handling employee life cycle changes
- Documenting promotions, transfers, and terminations
- Revision and version control
- Auditing and tracking changes
- Ensuring accuracy and completeness of records
Module 4: Management of HR Records: Retrieval and Access Control
- Establishing access protocols
- Role-based access control
- Implementing security measures
- Retrieval methods and systems
- Responding to record requests
- Balancing transparency with confidentiality
Module 5: Management of HR Records: Compliance, Auditing, and Future Trends
- Legal requirements and compliance standards
- Conducting internal and external audits
- Addressing non-compliance issues
- Emerging trends in HR Records Management
- Automation and artificial intelligence in record-keeping
- Continuous improvement and adapting to evolving regulations
Related Courses
Course Administration Details:
METHODOLOGY
The instructor-led trainings are delivered using a blended learning approach and comprise presentations, guided sessions of practical exercise, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
ACCREDITATION
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
TRAINING VENUE
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
ACCOMMODATION AND AIRPORT PICKUP
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
TAILOR-MADE
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
PAYMENT
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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