Course Level: Foundation

Course Objectives

At the end of this IRES training course, participants will learn:

• Complete knowledge and understanding of fleet and transport management
• The knowledge and exposure to audit existing processes of the organisation and make enhancements for overall efficiency and productivity
• The confidence, experience and knowledge to train other professionals on effective fleet and transport management

Course Outline

Module 1

Introduction to fleet management and security

• Overview of fleet management and its significance
• Understanding the importance of security and fleet operations

GPS Control tracking

• Introduction to GPS technology and its application
• GPS tracking systems and their benefits

Transport management

• Key principles of efficient Transport management
• Fleet planning and optimization strategies
• Effective routine and scheduling techniques

CCTV Management

• Understanding the role of CCTV in fleet management
• Selecting appropriate CCTV systems and components
• Installation and maintenance best practices

Module 2

Objectives of Fleet Maintenance Management

• Keep vehicles on the road
• Reduce vehicle operating costs
• Maintain vehicle resale value
• Comply with regulations

Benefits of Fleet Management Systems

• Improved dispatching, additional jobs
• Fleet report automation
• Improved vehicle fuel efficiency
• Improved fleet safety
• Improved insurance benefits
• Improved customer satisfaction

Workshop Management

• Health protection and work safety
• 5S model for workshop management
  • Sort
  • Set
  • Shine and sweep
  • Standardise
  • Sustain
• Workshop training (three steps)
• Workshop layout

 Module 3

Components of a Transportation and Distribution Plan

• Introductory material
• Health and safety guidelines
• Logistics
• Roles and responsibilities
• Project description
• Existing and future conditions
• Work zone impact assessment
• Work zone traffic management strategies
• Contingency plans
• Implementation costs

Fleet Skill Tests

• Road accident types
• Vehicle selection and replacement
• Vehicle selection criteria
• Own or contract analysis
• Vehicle replacement analysis
• Capital budgeting techniques

Fleet Manager Responsibilities

• Fleet maintenance management
• Driver selection and management
• Driver upskilling and training requirements
• Data analysis and ideation for fuel and operational efficiency

Fleet Maintenance

• Benefits of preventive maintenance inspection
• Scope of preventive maintenance programs
• Unscheduled maintenance and road calls
• Tire selection and management
• Parts and supply management
• Vendor versus in-house maintenance

Module 4

Physical Security and Safety

• Identifying physical security risks and vulnerabilities.
• Implementing access control measures for fleet facilities.
• Security protocols for parking areas and storage facilities.
• Securing vehicles against theft and unauthorized access.

Financial Security Planning

• Assessing financial risks associated with fleet operations.
• Developing a comprehensive security plan for financial assets.
• Managing insurance and legal considerations.
• Mitigating the risk of fraud and embezzlement.

Safety and Incident Handling

• Promoting a safety culture within the fleet organization.
• Training drivers on safe driving practices and emergency procedures.
• Developing incident response plans and protocols.
• Conducting post-incident analysis and implementing corrective measures.

Fire Safety

• Understanding fire risks in fleet operations.
• Fire prevention strategies and fire safety equipment.
• Developing fire response plans and conducting drills.
• Ensuring compliance with fire safety regulations

Module 5

Cash Consignment and Delivery

• Securing cash consignments during transportation.
• Best practices for cash-in-transit (CIT) operations.
• Implementing control measures for cash handling and delivery.
• Assessing risks and planning for contingencies.

Cash Vehicle Management

• Ensuring security for vehicles carrying cash.
• Vehicle selection and modifications for cash transportation.
• Tracking and monitoring cash vehicles in real-time.
• Safeguarding against hijacking and attacks.

Case Studies and Best Practices

• Analyzing real-world fleet security case studies.
• Identifying best practices and lessons learned.
• Implementing effective security strategies and measures.
• Continuous improvement and adapting to evolving threats.