Executive Assistant and Personal Assistant (PA) Course


Course Cover

Register for this course

We are proud to offer this course in a variety of training formats to suit your needs. We use the highest quality learning facilities to make sure your experience is as comfortable as possible. Our face to face calendar allows you to choose any classroom course of your choice to be delivered at any venue of your choice - offering you the ultimate in convenience and value for money.


June 2024

Code Date Duration Location Fee Action
EAP001 17 Jun 2024 - 21 Jun 2024 5 days Kisumu, Kenya KES 84,000 | $1,100 Register
EAP001 17 Jun 2024 - 21 Jun 2024 5 days Kampala, Uganda $1,900 Register
EAP001 17 Jun 2024 - 21 Jun 2024 5 days Accra, Ghana $2,400 Register
EAP001 24 Jun 2024 - 28 Jun 2024 5 days Nakuru, Kenya KES 84,000 | $1,100 Register
EAP001 24 Jun 2024 - 28 Jun 2024 5 days Pretoria, South Africa $2,400 Register
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].

June 2024

Date
Duration
Location
Fee
Action
17 Jun - 21 Jun 2024
5 days
Kisumu
KES 84,000 $1,100
17 Jun - 21 Jun 2024
5 days
Kampala
$1,900
17 Jun - 21 Jun 2024
5 days
Accra
$2,400
24 Jun - 28 Jun 2024
5 days
Nakuru
KES 84,000 $1,100
24 Jun - 28 Jun 2024
5 days
Pretoria
$2,400
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].


Introduction

Do you want to start your career as an Executive Assistant or a Personal Assistant (PA)? This program will empower you with all the skills and knowledge you will require to become a successful Personal Assistant or an Executive Assistant leading to a bright career.

The Personal Assistant’s role demands exceptional planning and organizing skills. They need to have the ability to solve problems with quick decision makings and be tactful and discreet in the process of doing so.

Personal Assistant duties include overall assistance to managers and senior executives, to handle and perform a vast verity of tasks, which ultimately contributes to the overall results of the management or the manager. Work productivity can be compromised if there is no support from a certified personal assistant.

This course will engage you to rethink your value and significance as an executive assistant and acquire the competencies and confidence to achieve better results. Participants will learn the best practices and tools that will enable them to develop their emotional intelligence, business etiquette, and multitasking capabilities to develop as a next-generation Executive Assistant, Personal Assistant, or a Personal Secretary.

Duration

5 Days

Who Should Attend

  • Executive Secretaries
  • Personal Secretaries
  • Executive Assistants
  • Personal Assistants
  • Administration Managers
  • Management Secretaries
  • Office Managers
  • Senior Assistants

Course Level:

Course Objectives

  • Aid directors and senior managers by performing pivotal roles
  • Discover proactive approaches, problem-solving and decision-making skills
  • Master the art of multi-tasking and organizing skills
  • Learn time management and principles of prioritizing
  • Represent your Manager in the Networking circle
  • Synchronize your work style with your manager’s work styles
  • The balance between independent decision makings and getting manager involved
  • Get situations under control with proven time and stress management strategies
  • Organize meetings, appointments, travel arrangements, and manage priority tasks
  • Apply professional communication and business-writing techniques
  • Boost your presentation and report writing skills
  • Understand the art of managing conflict
  • Comprehend the fundamentals of corporate and management behaviour
  • Learn the impact of technology used by next-generation executives and assistants
  • Understand the importance and techniques of protocol and diplomacy

Course Outline

Module 1: Role of a modern Personal Executive Assistant

  • The framework of a modern organisational structure
  • Understanding today’s global business environment
  • Expanding and branding the value of a PA/EA
  • Understanding the managerial aspects
  • Competencies of a next-generation PA/EA

Module 2: Assistant and Manager Relationship

  • Forming Common Objectives and Priorities
  • Effective methods of communication with the Manager
  • Building and Maintaining the working relationship
  • Adapting to the manager’s work style and anticipating his needs
  • Partnering with the manager
  • Dependent and Independent decision-making processes
  • Being the managers representative

Module 3: Time Optimisation, Task Management & Prioritization

  • Importance of time optimization
  • Importance of task management
  • Task Efficiency & Effectiveness
  • Time management techniques
  • Prioritization and Multitasking
  • Urgent/important Matrix
  • Delegation of tasks
  • Managing conflicting priorities
  • Importance of SMART Objectives

Module 4: Business Etiquettes and Diplomacy

  • Protocol and business etiquette
  • Reflecting the brand
  • Customer Experience Skills
  • Remembering names and appointments
  • Noting schedules
  • IMPACT
  • Netiquette: Net Etiquette
  • Confidentiality and Compliance
  • Preserving Data securely
  • Business Correspondence

Module 5: Effective Interpersonal Communication

  • Building inter-department and client relationships
  • Handling difficult personalities and scenarios
  • Improving self-confidence and assertive Skills
  • Presenting your opinions and influencing others
  • BATNA and negotiation techniques
  • Negotiating Win-Win Results
  • Perceptions, Attitudes, and Beliefs
  • Telephone Etiquette
  • Active listening skills
  • Paying attention to detail

Module 6: Meetings Management

  • Meeting Etiquette
  • Planning and preparation for the Meeting
  • Preparing the Agenda
  • Techniques for writing the minutes
  • Improving the efficiency of meetings
  • Actions plan after meetings
  • Note-taking and transcription
  • Closing and follow-ups
  • Appointment Booking and Arranging Interviews
  • Travel Arrangements and Event Management

Module 7: Emotional intelligence (EI) and Stress Management

  • Emotional intelligence: Introduction
  • EI and human psychology
  • Dimensions of EI for Assistants
  • Developing EI tactics and skills
  • Stress: The Symptoms
  • Controlling Stress
  • Dealing with stress effectively
  • Emotions, Stress, and Productivity

Module 8: Visitors Management

  • Welcoming visitors
  • Dealing with different kind of Visitors
  • Improving Customer Service
  • Different Techniques for Screening Visitors
  • Servicing Internal and External Customers
  • Handling Complaints Professionally

Module 9: Professional Business Communications

  • Business Report Writing
  • Elements for Business Writing
  • Document Proofreading
  • Writing Professional Emails and Etiquette
  • Business Correspondence
  • Presentation Skills and WHPI Method
  • Communications involving complaint handling
  • Giving and Receiving Feedback
  • Body Language and Building Rapport
  • Diary management and Calendar management

Module 10: Additional Responsibilities

  • Handling managers personal requirements
  • Managing Interruptions
  • Administrative duties
  • Sourcing office supplies
  • Accounting and Stock Management
  • Simple Budgeting
  • Invoice and Petty Cash Management

Related Courses


Course Administration Details:

METHODOLOGY

The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

ACCREDITATION

Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).

TRAINING VENUE

The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.

ACCOMMODATION AND AIRPORT PICKUP

Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:[email protected] or [email protected]

Mob: +254 715 077 817/+250789621067

TAILOR- MADE

This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 715 077 817/+250789621067

Mob: +254 792516000+254 792516010 , +250 789621067 ,or mail [email protected] or [email protected]

PAYMENT

Payment should be transferred to IRES account through bank on or before start of the course.

Send proof of payment to [email protected] or [email protected]


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Who else has taken this course?


# Job Title Organisation Country
1 Personal Assistant INDIVIDUAL Nigeria
2 Self Kenya
3 Sales lady AGANZO GROCERY Zambia
4 Student INDIVIDUAL Ghana
5 PA Teleposta Kenya

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