INTRODUCTION
Good ideas do not always get the attention that they deserve. Frequently, badly organized, wordy reports tend to hide important information, and the important messages are lost. We show participants a systematic approach to report writing so that they are able to write clear, logically structured reports in less time.
DURATION
5 days.
WHO SHOULD ATTEND
All those who are required to prepare technical reports such as engineers, safety officers, technicians, accountants, managers and others.
Course Level:
COURSE OBJECTIVES
By the end of the course, participants will be able to:
- Write purposeful business and technical reports that meet readers' requirements
- Utilize different templates and report types to achieve reporting objectives
- Generate reliable conclusions effectively by researching, analyzing, and organizing information
- Provide evidence-backed recommendations to support management decision making
- Use visual aids appropriately to support the presentation of information
- Apply advanced methodologies to make every report a winning report
Topics to be covered
Module 1: The report writing process
- Report writing overview
- 5 easy steps to report writing
- Understanding your audience
- Articulating intended purpose
- Planning content and style
- Employing essential writing building blocks
- Business writing: express or impress?
Module 2: Reporting structure
- Structuring tools
- Arranging different sections of a report
- Writing captivating introductions
- Conducting research and analysis
- Delivering evidence-backed findings
- Deriving unbiased conclusions
- Tools and methodologies for deriving recommendations
- Bringing it all together: a cohesive and coherent report
- Storytelling elements
Module 3: Report types and templates
- Recognizing different reporting structures
- Matching reports to situations
- 6 reporting types
- Investigative reports
- Progress and status reports
- Periodic reports
- Instructional reports
- Proposals
- Financial reports
- Reporting templates
Module 4: The power of visual aids
- Using visual aids
- Principles for designing visual aids
- Recognizing different visual aids
- The role of visual aids
- Applying principles of design
- Using images, diagrams, graphs, charts, and tables for impact
- Integrating visual aids into a report
- Essential visual aid checklist
Module 5: Reports that win
- Elements of winning reports
- Using writing tone effectively
- Applying scientific tools and methodologies
- Mastering the 'so what?'
- Building rapport
- Mastering editing techniques
Module 6:Drafting official letters
- Letter Formats
- Structuring your writing – paragraphs and signposting
- Personalizing your letters – opening and closing sentences
- Cutting out unnecessary words
- Making your writing clearer – overworked phrases
- Proactive language
- Steps to Writing an Official Letter
- Official Letter Writing Strategies for Positive Results
- Common Power Phrases to Use in an Official Letter
- Must Do's to Ensure your Letter gets Read and Acted On
Related Courses
Course Administration Details:
METHODOLOGY
The instructor-led trainings are delivered using a blended learning approach and comprise presentations, guided sessions of practical exercise, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
ACCREDITATION
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
TRAINING VENUE
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
ACCOMMODATION AND AIRPORT PICKUP
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
TAILOR-MADE
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
PAYMENT
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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