Digital Libraries, Repositories and Documents Course


In the digital area that is characterized by an abundance of information, the significance of digital libraries and repositories in the facilitation of information access, storage, and management cannot be overlooked. We need a modern way of managing this data in order to optimize this important information. This will improve on the quality of data in the organization and make decision-making easier. This course is here to equip you with these skills.

You will be trained on the fundamental principles, cutting-edge technologies, and strategic approaches essential for the creation and upkeep of digital libraries and repositories, as well as the efficient management of digital documents. Its scope encompasses a comprehensive exploration of the pertinent processes, encompassing digital file formats, metadata administration, and database management.


10 Days

Target audience

This course is targeted to individuals involve in the management and dissemination of documents: library managers, publication officers, communication specialists, archivists, information specialists, system managers, content developers and general management.


Register for the course

Face to Face Schedules By Location
Nairobi Schedules:
Code Date Duration Location Fees
DLRD01 6 Nov 2023 - 17 Nov 2023 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 4 Dec 2023 - 15 Dec 2023 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 8 Jan 2024 - 19 Jan 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 5 Feb 2024 - 16 Feb 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 4 Mar 2024 - 15 Mar 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 1 Apr 2024 - 12 Apr 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 6 May 2024 - 17 May 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
DLRD01 3 Jun 2024 - 14 Jun 2024 10 days Nairobi, Kenya KES 150,000 | USD 2,200 Register
Kigali Schedules:
Mombasa Schedules:
Nakuru Schedules:
Kisumu Schedules:
Naivasha Schedules:
Virtual Trainer Led Schedules
Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected] for a virtual schedule.

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected] for E-Learning course.

Course Objectives

At the end of this IRES training course, you will learn:

  • Importance of digital libraries and repositories
  • Processes and tools for setting up digital libraries and repositories
  • Intellectual property rights and approaches required with different legal systems
  • Electronic formats for pictures and documents
  • Digitization process and database management systems
  • Making content visible and accessible through websites, search engines and social media

Course Outline

Module 1 - Concepts and Definitions

  • Introduction
  • What Digital Libraries and Repositories are

Module 2 - Setting up Digital Libraries and Repositories

  • Planning for Digital Libraries and Repositories
  • Building a Digital Library
  • Building Institutional Repositories
  • Tools for Digital Collections

Module 3 - Intellectual Property Rights

  • Basics and Legal Framework
  • The Basics of Copyrights in Different Jurisdictions
  • Copyrights Applied to Libraries
  • Copyrights Issues in Scholarly Publishing

Module 4 - Digital Formats

  • Comparing Digital Formats: Textual and non-Textual
  • Formats of Electronic Pictures
  • Character Encoding
  • Textual formats: Introduction to Markup
  • Word processing (Procedural Markup)
  • HTML (Presentational Markup)
  • XML (Descriptive Markup)
  • Portable Document Format (PDF)
  • Conversion Between Formats

Module 5 - Digitization

  • Process Overview
  • What to Digitize?
  • Basic Facilities and Requirements for Digitization
  • From Hardcopy to Electronic Documents: Workflow
  • Considerations for Delicate and Heritage Documents

Module 6 - Metadata and Subject Indexing

  • General Overview of Metadata Standards
  • Metadata (Namespaces): Background
  • Metadata for Document-like Objects
  • Metadata for Learning Objects
  • Exchanging Metadata
  • Why Subject Indexing?
  • Steps for Manual Subject Indexing

Module 7 - Database Management Systems

  • What is a Database?
  • Using a Database for Document Delivery
  • Using a Database for Document Management
  • Textual and Relational Database
  • Relational Databases and SQL
  • Textual Databases and CDS-ISIS Basics

Unit 8 - Visibility and Accessibility

  • Web Design
  • Search Engine Optimization and Feeds
  • Digital Libraries and Web2.0

Course Administration Details:


The instructor-led training is delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.


Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).


The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.


Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:[email protected].  

Mob: +254 715 077 817


This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 715 077 817.

Mob: +254 792516000+254 792516010 or mail [email protected]


Payment should be transferred to IRES account through bank before the course start date

Send proof of payment to [email protected]

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Other people who have applied for this course

# Job Title Organisation Country
1 Kenya Bureau of Standards (KEBS) Kenya
2 Kenya Bureau of Standards (KEBS) Kenya
3 Kenya Bureau of Standards (KEBS) Kenya