Course Overview
This highly interactive IRES Managing Tenders, Specifications & Contracts training course provides participants with essential skills and best practices for handling procurement strategies, tender documentation, contract evaluation, and dispute resolution. The course focuses on minimizing risk exposure to organizations by addressing key contractual liabilities, cost and time overruns, and performance failures.
Course Duration:
5 Days
Target Audience:
This course is designed for professionals involved in any step of the contract pre-award phase, including:
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Tendering and Procurement Personnel
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Project and Contract professionals
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Sales and Marketing Professionals
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Project Management Professionals
Organizational Impact:
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Improved procurement strategy selection
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Enhanced contract preparation and evaluation skills
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Reduced contractual risks and disputes
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Strengthened negotiation and risk management capabilities
Personal Impact:
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Deepened understanding of procurement and contract management
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Increased confidence in drafting contracts and evaluating bids
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Enhanced career prospects in procurement and contract management
Course Level:
Course Objectives
At the end of this training, participants will be able to:
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Outline the basic elements of contracting
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List the major steps involved in contract preparation, including developing an effective scope of work, terms, and conditions
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Describe different types of contracts and discuss various contracting strategies, including pricing
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Evaluate the process of preparing tenders and selecting potential contractors
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Use evaluation criteria to select the most appropriate contractors for projects
Course Outline
Module 1: Overview of Contracting and Tendering
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Elements of a contract
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Key concepts in contract management
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Common challenges in contract preparation
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Stages of contracting
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Tendering objectives and processes
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One-step vs. two-step sealed bidding Case Study: Reviewing a real-world tendering process and identifying best practices.
Module 2: Contract Preparation
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Developing an effective contracting strategy
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Contracting methods (competitive bidding, direct negotiation, etc.)
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Drafting a clear scope of work (SOW)
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Decision analysis worksheet for contract selection
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Fundamentals of contract drafting
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Consequences of poorly defined SOW
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Establishing terms and conditions
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Determining sourcing strategies Case Study: Analyzing the impact of poorly drafted contracts on project success.
Module 3: Contract Types and Strategies
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Fixed-price (lump sum) contracts
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Firm-fixed contracts
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Economic price adjustment contracts
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Incentive-based pricing models
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Cost-reimbursable (cost-plus) contracts
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Percentage of cost
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Fixed fee, award fee, and incentive fee contracts
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Time and material contracts
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Intellectual property considerations in contracts
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Special forms of contracting (framework agreements, consortium agreements, etc.)
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International contracting challenges
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Contract amendments and their implications Case Study: Evaluating different contract types for a given procurement scenario.
Module 4: Bidding Procedures
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Identifying and inviting potential bidders
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Conducting a pre-bid briefing
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Receiving, opening, and documenting bids
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Writing a recommendation report Case Study: Simulating the bid evaluation process for a high-value procurement.
Module 5: Bid Evaluation and Contract Award
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Steps in the bid evaluation process
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Preliminary examination of bids
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Detailed examination of bids (technical and financial)
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Commercial evaluation criteria
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Value for money assessment
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Whole life costing analysis
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Most economically advantageous tender (MEAT) method
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Technical evaluation and scoring methods
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Contract awarding process Case Study: Applying evaluation techniques to select the most suitable contractor.
Related Courses
Course Administration Details:
METHODOLOGY
The instructor-led trainings are delivered using a blended learning approach and comprise presentations, guided sessions of practical exercise, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
ACCREDITATION
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
TRAINING VENUE
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
ACCOMMODATION AND AIRPORT PICKUP
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
TAILOR-MADE
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
PAYMENT
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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