Introduction
The course will also provide an overview in the theoretical principles, methodologies and practical administration of archiving and record management.
Each participant will learn to manage, organise, interpret and provide access to a wide range of records and archives, focusing on the management of records for on-going purposes, and their selection, preservation and accessibility for future uses including instant access and historical research.
The course emphasizes the history and changing nature of records and recordkeeping systems, particularly those changes influenced by the latest cutting edge technologies. It introduces students to the diversity of records created and preserved from the past and those created, used and retained in the present. Specific problem s of archival appraisal, the organization of and access to archives on training historical manuscript collections, the management and preservation on of non-print records such as photographs and electronic records will be addressed.
Duration
10 Days
Target audience
- Compliance Officers/Managers
- Information Security Managers
- Records Managers
- Information Managers
- Operations Managers
- Knowledge Managers
- Administrators
Librarians, Secretaries
Course Level:
Course Objectives
At the end of this IRES training course, you will learn how to:
- Understanding of recordkeeping practices and traditions
- The difference between the responsibilities of archivists and records managers
- Understand the influences of the institutional contexts in which documents are created, used and retained.
- Develop skills to create necessary objectives and achieve expectations within limited timeframes
- Recognize the changing nature of the document over time and technology.
- Analyze the context in which documents are created, in order to evaluate the authenticity of the document, its value for retention, its likelihood of survival and its management for later use.
Course Outline
Module 1
The Theory & Context of Record Keeping
- The importance of records and archives and their impact in society
- The nature of the record in the context of the wider data and information landscape
- The development of recordkeeping functions and theories
- Regulations, standards, professionalism and ethics
Module 2
Archive Management: Principles, Practice, Archive Classification Methods and Database Archiving
- Introduction to theory and practice:
- Historical development of the record keeping profession
- Responsibilities and functions of archivists
- Differences and similarities between records and archives
- Acquisition and appraisal:
- Policy development
- Methods of acquisition
- The theory and practice of appraisal
- Arrangement and description:
Module 3
Archive Services, Access, Indexing, Preservation & Security
- Users and access:
- Providing services to users
- Users and their needs
- Access restrictions and regulations
- Legislation
- Outreach:
- Reaching a wider audience
- Publicity and promotion
- Online resources
- Outreach and in-reach strategies
- Preservation:
- Identifying risks to archives;
- Responses to ensure protection of archives
- Storage requirements of different media
- Preservation policies
- Management:
- Staff, resource and time management
- Policies and procedures
- Measuring performance
Module 4
Record Management: Principles, Practice & Archive Backup Methods
- Organisations and records:
- Nature of records
- Making, maintaining and managing records
- Records management concepts:
- record life cycle;
- records continuum
- Records management programmes:
- Records management roles & responsibilities;
- Records management policies;
- Records systems development methodology
- Records creation & capture
- Records classification
- Records storage
- Records destruction
Module 5
Technological Advancements: Electronic & Audio/Visual Records
- The internet and new technologies
- Challenges of the management of electronic records in archives and records management?
- How does the management of visual records differ from that of printed records?
- Managing and preserving records in a variety of media including audio-visual and electronic records
Module 6
- ICT Applications in Archives and Records Management
- Organizing Archives: Arrangement and Description
Module 7
- Preservation Management of Archives and Records
- Archival Programming and Advocacy
Module 8
- Introducing Archives and Records Management
- Managing Records
- Managing Archives
- Preserving Records and Archives
Module 9
- Electronic Records Management
- Appraisal and Disposal of Records
Module 10
- Audio-Visual Archiving
- Organising Records
- Legislation and Standards in Archives and Records Management
Related Courses
Course Administration Details:
Methodology
These instructor-led training sessions are delivered using a blended learning approach and include presentations, guided practical exercises, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience as professionals and trainers in these fields. All facilitation and course materials are offered in English. Participants should be reasonably proficient in the language.
Accreditation
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
Training Venue
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
Accommodation and Airport Transfer
Accommodation and Airport Transfer are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
Tailor-Made
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
Payment
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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