Archival Management and Documentation Course

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We are proud to offer this course in a variety of training formats to suit your needs. We use the highest quality learning facilities to make sure your experience is as comfortable as possible. Our face to face calendar allows you to choose any classroom course of your choice to be delivered at any venue of your choice - offering you the ultimate in convenience and value for money.

June 2024

Code Date Duration Location Fee Action
AMD012 17 Jun 2024 - 28 Jun 2024 10 days Kampala, Uganda $3,300 Register
AMD012 17 Jun 2024 - 28 Jun 2024 10 days Accra, Ghana $4,400 Register
AMD012 24 Jun 2024 - 5 Jul 2024 10 days Cape Town, South Africa $4,400 Register
AMD012 17 Jun 2024 - 28 Jun 2024 10 days Mombasa, Kenya KES 182,000 | $2,200 Register
AMD012 24 Jun 2024 - 5 Jul 2024 10 days Nakuru, Kenya KES 182,000 | $2,200 Register
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].

June 2024

17 Jun - 28 Jun 2024
10 days
17 Jun - 28 Jun 2024
10 days
24 Jun - 5 Jul 2024
10 days
Cape Town
17 Jun - 28 Jun 2024
10 days
KES 182,000 $2,200
24 Jun - 5 Jul 2024
10 days
KES 182,000 $2,200
I Want To See More Dates...

Unfortunately, we do not have any dates scheduled at this time. Do you have a date in mind when you would like to take your training?

Request Custom Schedule

Contact Us on (+254) 715 077 817 / (+254) 792 516 000 or email us [email protected].


The course will also provide an overview in the theoretical principles, methodologies and practical administration of archiving and record management.

Each participant will learn to manage, organise, interpret and provide access to a wide range of records and archives, focusing on the management of records for on-going purposes, and their selection, preservation and accessibility for future uses including instant access and historical research.

The course emphasizes the history and changing nature of records and recordkeeping systems, particularly those changes influenced by the latest cutting edge technologies. It introduces students to the diversity of records created and preserved from the past and those created, used and retained in the present. Specific problem s of archival appraisal, the organization of and access to archives on training historical manuscript collections, the management and preservation on of non-print records such as photographs and electronic records will be addressed.


10 Days

Target audience

  • Compliance Officers/Managers
  • Information Security Managers
  • Records Managers
  • Information Managers
  • Operations Managers
  • Knowledge Managers
  • Administrators

Librarians, Secretaries

Course Level:

Course Objectives

At the end of this IRES training course, you will learn how to:

  • Understanding of recordkeeping practices and traditions
  • The difference between the responsibilities of archivists and records managers
  • Understand the influences of the institutional contexts in which documents are created, used and retained.
  • Develop skills to create necessary objectives and achieve expectations within limited timeframes
  • Recognize the changing nature of the document over time and technology.
  • Analyze the context in which documents are created, in order to evaluate the authenticity of the document, its value for retention, its likelihood of survival and its management for later use.

Course Outline

Module 1

The Theory & Context of Record Keeping

  • The importance of records and archives and their impact in society
  • The nature of the record in the context of the wider data and information landscape
  • The development of recordkeeping functions and theories
  • Regulations, standards, professionalism and ethics

Module 2

Archive Management: Principles, Practice, Archive Classification Methods and Database Archiving

  • Introduction to theory and practice:
    • Historical development of the record keeping profession
    • Responsibilities and functions of archivists
    • Differences and similarities between records and archives
  • Acquisition and appraisal:
    • Policy development
    • Methods of acquisition
    • The theory and practice of appraisal
  • Arrangement and description:

Module 3

Archive Services, Access, Indexing, Preservation & Security

  • Users and access:
    • Providing services to users
    • Users and their needs
    • Access restrictions and regulations
    • Legislation
  • Outreach:
    • Reaching a wider audience
    • Publicity and promotion
    • Online resources
    • Outreach and in-reach strategies
  • Preservation:
    • Identifying risks to archives;
    • Responses to ensure protection of archives
    • Storage requirements of different media
    • Preservation policies
  • Management:
    • Staff, resource and time management
    • Policies and procedures
    • Measuring performance

Module 4

Record Management: Principles, Practice & Archive Backup Methods

  • Organisations and records:
    • Nature of records
    • Making, maintaining and managing records
  • Records management concepts:
    • record life cycle;
    • records continuum
  • Records management programmes:
    • Records management roles & responsibilities;
    • Records management policies;
    • Records systems development methodology
    • Records creation & capture
    • Records classification
    • Records storage
    • Records destruction

Module 5

Technological Advancements: Electronic & Audio/Visual Records

  • The internet and new technologies
  • Challenges of the management of electronic records in archives and records management?
  • How does the management of visual records differ from that of printed records?
  • Managing and preserving records in a variety of media including audio-visual and electronic records

Module 6

  • ICT Applications in Archives and Records Management
  • Organizing Archives: Arrangement and Description


Module 7

  • Preservation Management of Archives and Records
  • Archival Programming and Advocacy


Module 8

  • Introducing Archives and Records Management
  • Managing Records
  • Managing Archives
  • Preserving Records and Archives 

Module 9

  • Electronic Records Management
  • Appraisal and Disposal of Records

Module 10

  • Audio-Visual Archiving
  • Organising Records
  • Legislation and Standards in Archives and Records Management 


Related Courses

Course Administration Details:


The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.


Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).


The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.

All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.


Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:[email protected]/[email protected]

Mob: +254 715 077 817/+250789621067


This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 715 077 817/+250789621067

Mob: +254 792516000+254 792516010 , +250 789621067 ,or mail [email protected]/[email protected]


Payment should be transferred to IRES account through bank on or before start of the course.

Send proof of payment to [email protected]/[email protected]

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