Advanced Computer Skills for Office Administrators and Secretaries Course


INTRODUCTION

The Advanced Computer skills training program will purpose to empower participants with Microsoft Office skills to harness the power of computing for their own benefit and gain a great knowledge of computer.

DURATION

10 Days

WHO SHOULD ATTEND

This course is designed for anyone who has little or no computer literacy.

COURSE OUTLINE

Module 1: Introduction to Computers and Windows Operating System

  • Basic computer terminology.
  • What is a computer?
  • What is an operating system?
  • What are the major physical components of the computer?
  • Keyboard
  • Mouse
  • Cpu
  • Monitor
  • What is the desktop?
  • Quick Launch Toolbar
  • Taskbar
  • Start menu
  • My Computer
  • Task Manager
  • Windows and its components
  • Minimize/Maximize/Close buttons
  • Title bar
  • Navigating a webpage
  • ISP
  • URL
  • Web site
  • Home page
  • Bookmark
  • Search engine
  • Web browsing (IE, Netscape, Mozilla)
  • Navigation
  • Toolbars
  • Menu options
  • Scrolling
  • Minimize, maximize and close
  • Favorites
  • Highlight
  • Print
  • File Management
  • Create a new folder.
  • Copy/Move files from one folder to another.
  • Drag and Drop files.
  • Create different file types with varying extensions.
  • Create a shortcut to an often-used file or application.
  • Utilize the hard drive and other drives for file management.
  • Rename/Delete a folder or file.
  • Use the Recycle Bin appropriately.

Module 2: Microsoft Word

  • Introduction
  • Starting Microsoft Word
  • Quitting Microsoft Word
  • File Management
  • Creating A New Document
  • Saving A Document in Microsoft Word
  • Saving To Different Locations
  • Opening An Existing Document
  • Editing
  • Moving around the Document
  • Delete Text
  • Selecting Text
  • Move and Copy Text
  • Checking Spelling and Grammar
  • Document Enhancements
  • Introduction
  • Character Formatting
  • Paragraph Formatting
  • Bulleted and Numbered Lists
  • Page and Document Attributes
  • Introduction
  • Document Views
  • Custom Margins and Page Layout
  • Page Numbers, Headers and Footers
  • Page Breaks
  • Tables and Styles
  • Introduction
  • Tables
  • Columns
  • Mail merge
  • Graphics
  • Introduction
  • Drawing Bar
  • Inserting Objects Vs Linking Objects
  • Editing and Formatting Graphics
  • Table Of Contents And Printing
  • Introduction
  • To compile a table of contents by using built-in heading styles:
  • List of Figures
  • Table of Index
  • Printing

Module 3: Microsoft Excel

  • Introduction
  • Creating a Basic Worksheet
  • Performing Calculations
  • Modifying a Worksheet
  • Formatting a Worksheet
  • Printing Workbook Contents
  • Data Analysis and Presentation
  • Validating and Updating data
  • Types of spread sheets
  • Examples of spread sheets
  • Advantages of electronic spread sheets
  • Functions of spread sheets
  • Applications of spread sheets
  • Getting Started
  • To launch Ms Excel 2003;
  • Parts of Ms Excel Applications Window
  • Features of microsoft excel
  • Data entry in ms excel
  • Types of formula
  • Entering data in a cell
  • Selecting data in a work sheet
  • Formatting A Worksheet
  • Auto formats
  • Data reference
  • Types of cell reference
  • Editing a worksheet
  • Functions and formula
  • Calculation operators:
  • Using various functions
  • Data management functions
    • Goal seek
    • Sorting and filtering
    • Sorting
    • Filtering
    • Auto filter
    • Advanced filter
    • Subtotal
    • Data validation
  • Microsoft excel charts and graphs
    • Steps of creating a chart
    • Types of charts
    • Creating a pivot table
    • Formatting charts
  • Printing
    • Setting print area, page setup and passwords
    • Page setup and printing
    • Repeating titles in every page (column labels)
    • Print order/ print area
  • Other functions
    • To protect your work book / work sheet
    • To protect a work book
    • Data forms
    • Errors values
    • Freeze pane
    • Split panes

Module 4: Microsoft Outlook

  • How to use features of Outlook
  • How to compose and organize your email
  • How to work with contacts
  • How to use calendar features
  • How to do Outlook tasks

Module 5: Microsoft PowerPoint

  • New Features of PowerPoint
  • Creating presentations with PowerPoint
  • Apply pre-production organizational concepts (such as storyboarding and visual organizers)
  • Open and close a presentation or presentation template
  • Save a presentation file
  • Create an original presentation or use a template
  • Rearrange slides using slide sorter or a storyboard feature to organize a presentation
  • Choose a slide format
  • Use icons and menus
  • Type/enter text or create a text box
  • Change (Font size, Font type, Style or effects, Color )
  • Cut, copy, and paste text
  • Use undo and redo icons
  • Select and resize graphics, pictures, clip art
  • Select multimedia clips or sounds
  • Use page setup
  • Print
  • Use slide show tool
  • Transitions and animations
  • Graphics, clip art, sounds, and multimedia files (including narration)
  • Modifying background and layout of presentation slides
  • Use of spell check, grammar check, and thesaurus
  • Use find, change, and replace tools
  • Apply principles and elements of graphic design
  • Use tools to rotate, edit, or highlight text
  • Insert objects such as graphs, charts, and spreadsheets
  • Insert hyperlinks
  • Use print preview
  • Print audience handouts to support a multimedia presentation
  • Insert page/slide numbers
  • Manage headers and footers
  • Edit master slide(s)
  • Adjust presentation timing, action buttons, and looping
  • Import animations, sounds, and multimedia from other files/applications (such as background music and visual organizers)
  • Create presentations using navigation buttons and non-linear design
  • Work in various modes/views (such as outline, notes, and presentation)
  • Use function keys and keyboard shortcuts
  • Adjust page/slide views
  • Troubleshoot formatting problems -- use Help feature
  • Modify tool bars to reflect current use for tool(s)

Module 6: Microsoft Access

  • How to create and design Access databases
  • How to work with Access tables, relationships, keys and constraints
  • How to query data
  • How to manage and design interfaces with Access Forms
  • How to create basic to advanced reports
  • How to automate tasks with Macros and VBA

Module 7: Web Surfing

  • Social Media Security
  • Drop box
  • Google Drive
  • Emails

Module 8: Virus Control (Antivirus Management Techniques)

  • Viruses
  • Definitions
  • Types of viruses
    • Software Bugs.
    • Trojan Horses.
    • Software Chameleons.
    • Software Bombs.
    • Logic Bombs.
    • Time Bombs.
  • Classification Of Viruses
    • Resident viruses
    • Non-resident viruses
  • Vectors and hosts
  • History Of Viruses
  • Ways in which a virus can infect a computer
  • Different Approaches Of Dealing With Virus
    • Dictionary approach
    • Suspicious approach
    • Heuristic approach
    • Sandbox approach
    • File type approach
    • White listing approach
  • Issues Of Concern
  • Replication strategy
  • Types of transmission media and files commonly targeted by viruses.
  • Methods that viruses use to avoid detection
  • Vulnerable computer spots
  • Virus Detection
  • What to do if infected
  • Introduction to antivirus softwares
    • Types of antivirus softwares
    • How antivirus softwares work
    • Installing, managing, updating and using antivirus softwares
    • Preventive measures
    • Counter measures (user education)
    • Recovery methods
    • Policies that can be implemented to control virus risk in computers

Enroll for this Course

We are proud to offer this course in a variety of training formats to suit your needs.

IRES

Enroll for a Face-to-Face (In-Person) Class

We use the highest quality learning facilities to make sure your experience is as comfortable as possible.

Register Here
IRES

Enroll for a Virtual (Zoom) Class

Join a scheduled class with a live instructor and other delegates.

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IRES

Enroll for an Online Self-Paced Class

Keep track of your own progression throughout your course and ensure continuous improvement.

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Benefits of Taking a Course at IRES

LEARN

Our courses are carefully curated to keep you abreast of latest industry trends, technological advancements, and best practices. We employ a variety of teaching methodologies, including hands-on workshops, case studies, and interactive sessions, all aimed at fostering an engaging and effective learning environment. Our expert instructors bring a wealth of knowledge and real-world experience, providing our clients with insights that can be immediately applied in their professional lives.

NETWORK

Our courses serve as a vibrant platform for professionals to connect and engage with a diverse community of peers, industry leaders, and experts. By participating in our programs, you gain access to an invaluable network that spans across various sectors and geographical boundaries. This networking aspect is not just about forming professional relationships; it's about creating a supportive ecosystem where ideas, opportunities, and collaborations can flourish.

GROW

Our courses are designed to challenge and inspire professionals to step out of their comfort zones and explore new horizons. Through a combination of theoretical knowledge and practical application, our programs help professionals refine their existing skills and acquire new ones, making them more versatile and competitive.

FAQs & Course Administration Details:

This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on Phone: +254 715 077 817 or Email: [email protected].
The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
Payment should be transferred to IRES account through bank on or before start of the course. Send proof of payment to [email protected].
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer. Email: [email protected] Phone: +254 715 077 817.

Who else has taken this course?


# Job Title Organisation Country
1 USAID Sudan
2 Office Adminstrator Kenya Medical Research Institute (KEMRI) Kenya