INTRODUCTION
This course aims to advance the computer skills of office administrators and secretaries, equipping them with sophisticated techniques to optimize office operations. Participants will explore advanced functionalities of office software, data management, and cybersecurity to enhance their efficiency and productivity. The program is designed to foster proficiency in using advanced digital tools and applications relevant to modern office environments.
DURATION
10 Days
WHO SHOULD ATTEND
- Experienced Office Administrators
- Senior Secretaries
- Executive Assistants
- Administrative Managers
- Office support staff looking to upgrade their computer skills
PERSONAL IMPACT
- Master advanced functionalities of office software, enhancing your technical proficiency.
- Improve data management skills, ensuring accuracy and efficiency in office operations.
- Gain knowledge in cybersecurity, safeguarding sensitive information and promoting a secure work environment.
- Boost your career prospects by acquiring cutting-edge digital skills applicable to modern office settings.
ORGANIZATIONAL IMPACT
- Optimize office operations through advanced software capabilities and efficient data management.
- Strengthen organizational security by equipping staff with essential cybersecurity knowledge.
- Enhance overall productivity by fostering a workforce proficient in the latest digital tools and applications.
- Maintain a competitive edge by ensuring your team is well-versed in advanced office technologies and practices.
Course Level:
COURSE OBJECTIVES
- Enhance proficiency in advanced office software applications.
- Develop advanced data management and analysis skills.
- Improve digital communication and collaboration strategies.
- Strengthen knowledge of cybersecurity practices.
- Utilize advanced digital tools for productivity and efficiency.
COURSE OUTLINE
Module 1: Advanced Microsoft Word Techniques
- Mastering document design and layout
- Using advanced formatting tools and styles
- Creating and managing long documents (e.g., table of contents, indexing)
- Implementing and managing macros
- Collaboration tools and document protection
Module 2: Advanced Microsoft Excel Skills
- Advanced formulas and functions (e.g., VLOOKUP, INDEX-MATCH)
- Data analysis with PivotTables and PivotCharts
- Complex data visualization techniques
- Automating tasks with VBA (Visual Basic for Applications)
- Using Excel for project management
Module 3: Advanced Microsoft PowerPoint Skills
- Designing professional presentations with advanced features
- Creating custom animations and transitions
- Integrating multimedia elements (audio, video, interactive elements)
- Using PowerPoint for data visualization
- Collaborative presentation editing and review
Module 4: Database Management with Microsoft Access
- Introduction to relational databases
- Designing and managing databases
- Creating queries, forms, and reports
- Integrating Access with other Office applications
- Advanced data import and export techniques
Module 5: Digital Communication Mastery
- Advanced email management strategies
- Effective use of collaboration platforms (e.g., Microsoft Teams, Slack)
- Creating and managing shared workspaces
- Conducting efficient virtual meetings and webinars
- Advanced instant messaging and communication tools
Module 6: Data Management and Cybersecurity
- Advanced data storage solutions and practices
- Implementing robust cybersecurity measures
- Managing and protecting sensitive information
- Using encryption tools for data security
- Disaster recovery and backup strategies
Module 7: Project Management Software
- Introduction to project management principles
- Using software like Microsoft Project, Asana, or Trello
- Creating and managing project plans
- Tracking project progress and performance
- Resource allocation and task management
Module 8: Automating Office Tasks
- Introduction to workflow automation tools (e.g., Zapier, Microsoft Power Automate)
- Automating repetitive tasks and processes
- Creating custom automation scripts
- Integrating various applications for seamless workflows
- Monitoring and managing automated tasks
Module 9: Digital Marketing and Social Media Management
- Advanced social media strategies for office environments
- Creating and managing digital marketing campaigns
- Analyzing social media metrics and performance
- Utilizing SEO and content marketing techniques
- Managing online reputation and engagement
Module 10: Enhancing Productivity with Advanced Tools
- Using advanced note-taking applications (e.g., OneNote, Evernote)
- Implementing time management tools and techniques
- Exploring voice recognition and dictation software
- Utilizing digital document signing and management tools (e.g., DocuSign)
- Keeping up with emerging digital trends and tools
Related Courses
Course Administration Details:
METHODOLOGY
The instructor-led trainings are delivered using a blended learning approach and comprise presentations, guided sessions of practical exercise, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields. All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.
ACCREDITATION
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
TRAINING VENUE
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
ACCOMMODATION AND AIRPORT PICKUP
Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
TAILOR-MADE
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
PAYMENT
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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